One sign-up for the session and every add-on
Today a member fills out a Google Form, then waits for an invoice and a confirmation someone emails by hand. On Farmhand they pick their share, their pickup and any add-ons, choose to pay in full or in installments, and get their confirmation on their own.
- SessionsWinter, Spring/Summer and Summer/Fall, each with its own dates and prices.
- Add-onsAll 12 partner shares, each on its own schedule: weekly, biweekly or triweekly.
- Payment plansOffered at checkout, so nobody has to ask.
- Your pricingEarly-bird and bundled prices for returning members, and the half-price volunteer share, by code.
Love
| Item | Pickups | Amount |
|---|---|---|
| Full share | 15 | $589.50 |
| Bread sharebiweekly | 8 | $80.00 |
| Coffee share, whole beanbiweekly | 8 | $120.00 |
| Peanut butter, 20 oztriweekly | 5 | $60.00 |
| Total | $849.50 |
| Share | From | Pickups |
|---|---|---|
| Eggs | Rise n’ Shine, Caribe United, No Mad Hens | 8 |
| Good Meat, Premium Meat | Riverview and partners | 8 |
| Milk, half or full gallon | Rock House Creamery | 8 |
| Chevre | CalyRoad Creamery | 8 |
| Rice | Anson Mills | 5 |
| Flowers | Farmer Monica | 14 |
From Love is Love Cooperative Farm
Hi Dana, you’re all set. Your first pickup is Wednesday, April 28, 4:30 to 6:30 at Sceptre Brewing Arts.
| Full share | 15 weekly |
| Bread, Coffee | 8 biweekly |
| Peanut butter | 5 triweekly |
| Next payment | $283.17 on May 28 |
| Pickup site | Waiting | |
|---|---|---|
| Sceptre Brewing Arts | 14 | Invite |
| Community Q BBQ | 9 | Invite |
| Woods Chapel BBQ | 11 | Invite |
| The farm, Mansfield | 3 | Invite |
Share prices, sessions, partners and pickups are from your site. Add-on prices, names and counts are examples.
Every pickup site, and every missed share accounted for
When a share isn’t picked up, you bag it and carry it to the next pickup, then the one after, then to the nearest Free 99 Fridge. Right now that lives in a live Google Sheet. On Farmhand each site gets its own sign-out sheet, with first-time members and their add-ons on it.
- Each siteIts own day, window and list: Wednesdays in Decatur, Thursdays at the farm, Saturdays at Community Q and Woods Chapel.
- Sign-out sheetsOne per site, with new members flagged and every add-on listed.
- Missed sharesA text to the member that their share is waiting at the next pickup.
- Coming nextThe live, check-off-as-you-go version you asked for, with QR self check-in.
Love
| Member | Order |
|---|---|
| Dana Reyes | 1 Ă— Full share 1 Ă— Bread, 1 Ă— Coffee |
| Marcus HillNEW | 1 Ă— Half share 1 Ă— Eggs |
| Priya Shah | 1 Ă— Full share 1 Ă— Flowers |
| Tom Becker | 1 Ă— Full share 1 Ă— Premium Meat |
| Item | Count |
|---|---|
| Full share | 3 |
| Half share | 1 |
| Bread, Coffee, Eggs, Flowers, Premium Meat | 1 each |
Your sites and protocol. Member names are examples.
Texts without EasyText
Pickup reminders, missed-share notes and plant sale news go out from the same place your members sign up, to everyone at one site or the whole CSA.
- Pickup dayOne text to a site, with the window and anything new in the share.
- Missed shareWhere their bag will be next, so it doesn’t end up at the fridge.
- Everything elseOur team answers your members seven days a week, in your voice.
Love is Love FarmPickup today 4:30 to 6:30 at Sceptre. First strawberries of the season, plus bread and coffee for biweekly members!
Thursday, 9:15 AMWe missed you yesterday! Your share is bagged and coming to Saturday’s Community Q pickup, 10:30 to 12.
Thank you!! I’ll be there.
Example messages.
The plant sale, riding along with the CSA
Right now the fall plant sale lives on a Squarespace page with a Google Form, and plants go out on CSA pickups. On Farmhand it’s a pre-order sale with a close date, delivered with each member’s share, and gift cards sell from the same shop.
- Plant saleOrders close on your date and land on the right pickup’s sheet.
- Gift cardsLive on Farmhand now, with an optional bonus for the holidays.
- EventsFamily Day on the Farm and workshops with tickets and reminders.
Love
| Seedlings | Price | |
|---|---|---|
| Collards, 6-pack | $6.00 | Added |
| Lacinato kale, 6-pack | $6.00 | Added |
| Garlic seed, 1 lb | $18.00 | Sold out |
| Herb starts, 4-inch | $5.00 |
Plants and prices are examples.
Your August list, honestly
You named two things that would matter on the call. Here’s where those and the rest stand on Farmhand today, and who helps with QuickBooks in the meantime.
Moved before the Winter session
Your members, their shares, add-ons and pickup sites come with you. We set it up from your sheets, you check it, and Winter sign-up opens on Farmhand.
Members get one email and text from you with how to log in.
- CSA sign-up
Google FormsFarmhand- Invoices and confirmations
By handAutomatic- Members and pickups
Google SheetsFarmhand- Member texts
EasyTextFarmhand- Plant sale
Squarespace and a formPre-order sale on Farmhand- Books
- QuickBooks stays
A cooperative CSA, already on Farmhand
Aliza Pickering runs The Day Dream Farmer in Wilton, New York as a cooperative. Her neighbors’ harvest sells alongside her own, across several pickup sites, each with its own waitlist and sign-out sheet. She added 100+ members in 90 days and runs it all without a spreadsheet.
Carolyn Givens at Something Good Organics runs 600+ members and seven add-on shares on Farmhand.
What it costs
Business Pro is the plan built for a CSA your size: sign-up, add-ons, sign-out sheets, unlimited email and text and $1,000 of marketing credit. Join this fall and the credit renews in January, so your first year comes with $2,000.
- Farmhand Business Pro
- $200 a month
- Marketing creditA Winter sign-up push, a plant sale email or a new site
- $1,000 when you join, $1,000 each January
- QuickBooks consultingOngoing, with Ellen, our QuickBooks specialist
- Included
- Farmhand service feeCovers support and unlimited email and text
- 3% of online sales
- Card processingBoth fees can be passed to members at checkout
- 4% card, 1% ACH
- Switching
- No contract or setup fee