Melanie was losing 12+ hours a week to spreadsheets. Then she made one change.

Shakefork Community Farm went from spreadsheet burnout to 92-100% member retention, $40K in renewals in 2 weeks, and zero manual tracking — all while spending less time on admin than ever before.

See How in 15-Min

Calculate Your Admin Cost

12+

Hours Saved Per Week

on admin alone

90%+

Member Retention

vs. 45% industry avg

$40k

Renewals in 2 Weeks

0

Spreadsheets

BEFORE

The spreadsheet was running the farm.

Like a lot of growing CSA farms, Shakefork Community Farm in Carlotta, California started with spreadsheets. And for a while, they worked. But as the farm grew, so did the complexity — and the spreadsheet stopped being a tool and started being a full-time job.

"So much of the farm was living in spreadsheets — payments, pickup sites, member changes, fulfillment details. As we grew, it stopped feeling organized and started feeling like something I had to constantly babysit."
‍— Farmer Melanie, Shakefork Community Farm

Before

12+ hours/week on manual admin

Payments tracked across spreadsheets

Pickup changes handled via text/email

Member updates required constant communication

Couldn't delegate without things breaking

Growth felt risky — more members = more chaos

After

Admin time cut by 80%+

Payments automated and tracked in one place

Members manage their own holds and swaps

Fulfillment runs without manual checking

Team can handle tasks independently

92-100% retention, season after season

WHAT CHANGED

The 4 shifts that gave Melanie her time back.

These aren't features. They're the specific changes that took Shakefork from spreadsheet overwhelm to a farm that practically runs itself.

From 12+ hours of admin to < 2

Melanie centralized orders, inventory, and member comms in one place. No more jumping between spreadsheets, texts, and email to keep the farm running.

Her team can actually help now

Members handle their own holds, swaps, and updates through a self-serve portal. Melanie stopped being the bottleneck for every small change.

92–100% retention on autopilot

Year-round member engagement tools keep Shakefork's community close — even in the off-season. Renewals happen because members never disengage.

$40K in renewals in 2 weeks

Automated renewal campaigns and add-on offers run in minutes, not hours. Melanie launched a renewal push and hit $40K before she had time to worry about it.